Frequently Asked Questions

Below are some questions we frequently hear when we talk to prospective customers about online expense reporting management. If your question is not answered by the items listed below, please contact us today.

Q: Why web-based expense reporting?

A: A web-based expense reporting/expense management system like ExpenseWire lets you create, submit and process expense reports in a fraction of the time it takes to use spreadsheets - or worse, hardcopy paper reports. You can complete your expense report from anywhere, based on transactions you can easily import, and when you get home, your expense report is practically done. By automating the expense management process, spending compliance and visibility are enhanced, reimbursement cycles dramatically shortened. A win-win situation for all.

Q: Will ExpenseWire help us with compliance?
A: ExpenseWire has compliance with SOX 404 and other major regulations built into its system. Also, by utilizing a straightforward traffic light system, employees are notified in real time throughout the expense reporting process whether or not their submitted expenses are complying with corporate travel and entertainment expense and spending policies.

Q: Do you offer integration with accounting systems?
A: Yes. ExpenseWire fully integrates with your existing accounting systems. And our experienced customer service staff will ensure that everything works seamlessly.

Q: Can we customize ExpenseWire to our needs?
A: ExpenseWire is customizeable and can be tailored to your expense reporting needs. Whether you need custom tracking fields or custom reports, talk to us today to find out how we can help you automate your workflow!

Q: What kind of training does ExpenseWire require?
A: Due to its intuitive workflow and easy-to-use user interface, ExpenseWire requires virtually no training. Your users can sit down and start their expense reports as soon as they are set up.

Q: How long does it take to deploy ExpenseWire?
A: While this varies from company to company, due to the fact that ExpenseWire requires hardly any training, deployment time is dramatically shortened for most organizations.

Q: We need to be able to easily add or subtract users. How easy is this with ExpenseWire?
A: ExpenseWire is fully scaleable. Our flexible pricing structure makes it easy to adapt ExpenseWire to your expense reporting needs.

Q: How can we manage our receipts?
A: The ExpenseWire way to manage receipts is through our ExpenseWire-exclusive partnership with NEATReceipts, bringing you NEATConnect, a product as unique as it is easy to use. Simply scan your receipts into NEATConnect, then click the "Upload to ExpenseWire" button and start a new expense report, line items and all right from your receipts. No more gluing receipts onto paper, no more hassle with lost receipts, not to mention the time you'll save as your line items are created for you. Read more here. For NEATConnect's website on receipt management, read this.

You may also scan in your receipts to pdf images that are linked to the respective expense report. Further, you can create line items from your scanned receipts.

Q: Can we integrate our corporate credit cards?
A: ExpenseWire is fully integrated in real time with thousands of popular debit and credit cards. Corporate credit card programs are also supported. It's a snap to create your expense reports by importing credit card transactions! Learn more here by requesting a live demo.

Q: Do you offer integrated travel?
A: You may book your corporate travel online through ExpenseWire, then create an expense report based on your travel transactions. Learn more here by requesting a live demo.